Executive PA and Office Administrator

As an Executive PA and Office Administrator based in our Head Office in Newcastle your main purpose will be to create a positive, welcoming, friendly environment for everyone who visits Mediaworks

As an Executive PA and Office Administrator your main purpose will be to create a positive, welcoming, friendly environment for everyone who visits Mediaworks. You will be responsible for supporting the business within a customer services environment on a daily basis. Your main tasks will be meeting and greeting all guests, taking phone calls, maintaining a presentable office environment, and working alongside and providing support to directors and other departments within the company.

Minimum required skills, qualifications and experience:

  • Previous experience of Reception and Customer Service duties
  • Excellent verbal and telephone communication skills
  • Minimum GCSE Grade C (or equivalent) in English & Maths
  • A willing attitude and an adaptable mindset

Main Responsibilities:

  • Meeting and greeting clients, and other visitors on arrival
  • Ensure signing in procedures are adhered to
  • Handling internal and external telephone enquiries efficiently and transferring calls to relevant departments
  • Diary management for MD and occasionally other execs / senior management
  • Co-ordinating travel arrangements and hotel bookings for all staff when travelling for business purposes
  • Liaison with facilities management suppliers – such as cleaners, waste disposal and photocopier vendors
  • Ensuring stationery and office supplies are monitored and replenished when required and look for opportunities to reduce unit costs
  • Management of all meeting rooms, keeping them in a clean and tidy condition
  • Presenting a professional image of the company in all external communications
  • Co-ordinating any repairs and refurbishments to office furnishings and facilities
  • General administrative duties such as handling post, photocopying and scanning
  • Other ad-hoc projects and tasks as may be required by the business, commensurate with the role

Job Specification

  • Ability to provide excellent customer service
  • Excellent communication skills, including telephone manner
  • Professional presentation and manner
  • Strong ICT skills, specifically in Word
  • Good organisation and time management skills
  • Minimum GCSE Grade C (or equivalent) in English & Maths
  • A willing attitude and an adaptable mindset

Does this sound like you? If you’re interested in this fantastic opportunity, please get in touch with us for more information about this role by completing the form below.

APPLY NOW. OWN YOUR FUTURE.

APPLY NOW. OWN YOUR FUTURE.

If you would like to apply for this position the simply fill out the form below and we will be in touch, alternatively send your CV and covering letter with reference to this role to info@mediaworks.co.uk

No File Selected.

WHAT WE DO

From powerful brand propositions, customer-centric experiences or creative search campaigns, our proven approach overcomes obstacles and delivers commercial success.

FUTURE THINKING

Do you want to be part of the future? We harness innovation, value relationships and thrive through collaboration. Our performance driven crew of talented future thinkers embrace change and are always ready to share their thoughts and insights.

Previous mission

PALACE FOR LIFE: 873% INCREASE IN WEBSITE VISITS

Read more about this case study