Resource Manager – Based in Leeds

Summary

Mediaworks is a large independent agency and the Leeds office is a small, but quickly growing team within the group. We develop strategic and creative brand communications.  

We have a vibrant company culture and are looking for the right people to work on exciting projects for big brands across Healthcare, Financial Services, Education, Home & Interiors and Utilities.  

We are looking for an experienced Resource Manager to work closely with our Client Services Team and manage resources across all departments to deliver successful projects to a wide portfolio of clients. You will lead on resource planning and scheduling and own our agency management software.  

You will report into the Creative Director, ensuring they are kept up to date on workflow.  

You will have outstanding organisational skills and the ability to plan resources effectively.  

Ideally you will have experience in a similar role.

 

Responsibilities

Management of day-to-day workflow, communicating confidently and professionally with agency personnel at all levels.  

Planning and scheduling resource for all Delivery Teams, against client budget and deadlines, using our agency management software Microsoft Dynamics 365.  

Working closely with the Client Services and Delivery Teams to ensure all projects have the appropriate resources allocated to them. Resource will be requested by Client Services and then the Resource Manager will assign the right Delivery Team member to each task.   

Setting up kick-off meetings and project tasks to help deliver projects efficiently.  

Reviewing projects and tasks frequently to ensure projects are being completed correctly and on time. 

Leading weekly resource planning meetings, working closely with Client Services and Delivery Teams.  

Providing reports to Leadership Team on capacity, forecasting, expenditures and any over-spend issues.  

Working with Leadership Team to make priority calls and resolve resource issues.  

Organising and holding progress review meetings with Mediaworks’ Delivery Teams. Daily check-ins with team members to ensure their workload is on track for delivery.  

Communicating resource bookings and sending reminders to Client Services Team to ensure briefs are prepared on time.   

Building a network of freelancers and 3rd party suppliers. Liaising with suppliers and commissioning jobs when teams are over capacity. Ensuring contract is in place before work commences.  

Communicating the resource booking process to wider teams.  

Co-ordinating new starter onboarding process – requesting equipment, booking induction meetings, and arranging internal training.  

In addition to managing workflow, you will also work alongside the Client Services Team, supporting on the Production and Project Management of more complex projects and assisting with quoting, statement of works, project plans and delivery. This could include but will not be limited to photo and film shoots.

 

The person we’re looking for:

Ideally has experience working in an advertising agency or similar role.  

Has outstanding organisational and time management skills and can multi-task.   

Has a strong commercial understanding to ensure profitability.  

Will be a natural negotiator. 

Is a team player who is confident in developing and maintaining strong relationships with colleagues. 

Has strong communication skills. 

Is a motivated, self-starter with a positive approach to work, a can-do attitude and the confidence to drive a team to get the best results on a project.

Has the ability to keep calm in pressurised situations and a fast-paced environment.

 

No Recruitment Agencies Please!

Apply Now. Own Your Future. Send your CV to info@mediaworks.co.uk.